Exhibition Guidelines

The exhibition floor plan will follow a first contracted first served basis. The floor plan at the Grand Ballroom in OCEC accommodates the following areas based on tier allocation as indicated in the legend.

Exhibitors need to fill in hotel non-liability forms in order to receive access to the venue during setup.

Slot Sizes

Diamond 9m X 3m, Booth Max. Height 5m
Platinum 6m X 3m, Booth Max. Height 5m (B, C, D) and 3.5m (E)
Gold 4m X 3 m, Booth Max. Height 5
Silver 3m X 3m, Booth Max. Height 3.5m
Exhibition 2m X 1m 2 rollup banners, 2 chairs & table provided by PCO

Setup Timings

Assembly: October 9 at 10:00 up to October 10 at 07:00

Dismantling: October 12 at 17:30 up to October 12 at 23:59

Exhibit Timings

Exhibition will run in parallel to the scientific program and is located between the halls and lunch areas. It is recommended that company reps from sponsors are present at their booths during coffee breaks and registration timings every day.

Compliance Forms

  • All built booths require approval of design by August 18, 2019 strictly
  • Sponsors are required to fill in a security clearance and compliance form on behalf or by their third-party booth designers/builders. The forms are provided by the venue in order to access the exhibition area. In the case forms are not provided no guarantee during setup can be made
  • For further details please email Basil Kadara on bkadara@diaedu.com

Shipping Collateral

In the case sponsors are sending items from abroad or congress bag inserts need to be sent to the following address:

DB Schenker- OCEC Exclusive Logistic Partners
Ms. Sandeep Kumar
Cell: +96893207292

Important Exhibitor Notes

  • Promotion of CME related events is strictly not allowed without prior consent of the Board of Directors of the AACE.
  • Promotion of ad hoc activities, CME program, future stand-alone, pharmaceuticals events are not allowed without prior consent of the Board of Directors.
  • Conducting any exhibitor related activities and promoting them during the hours of the scientific programs of the AACE Gulf Chapter is strictly prohibited.


Non-compliance to any of the above statutes by exhibitors participating at the AACE Gulf Chapter can result in a fine up to USD 50,000.

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